ENROLLMENT SYSTEM

Topics: San Mateo, Rizal, Cost accounting, Antipolo City Pages: 29 (2432 words) Published: September 25, 2013

Part 1
Summary Proposal

System Title
Computerized Enrolment System for Nuestra Senora De Aranzazu Parochial School

Proponents:
Angel, Kevin Louie C.
37 Sumulong St. Guinayang, San Mateo Rizal.
09053578779

Description of the System:
The proponent decided that the Nuestra Senora De Aranzazu Parochial School should have a conversion of enrolment system from a manual to computerized one for modern used. The proposed system covers the automated filling of records. Through the proposed system the process of enrolling will be faster and secured. The new or updated system will help the Institution to have a faster enrolment processing. The proposed system will serve as a tool to minimize the errors that may occur during enrolment period. The registrar will have an easy access to retrieve and find student’s records. When it comes to classification and sectioning it will take only a bit of time and will help save time and effort. In general, the proposed system is user friendly. Its buttons and interface of the proposed system can easily to understand to make the person used this system operated and execute in appropriated way.

Project Scope and Limitation
Enrolment systems are used in recording a student information. A well built one will reduce the load on the People that normally have to-do all the work. It is good step for the school. It’s useful specially when the school retrieves the important information from the student. In the enrolment system, the school can trace what are the standings of the students. Lack of enrolment systems in a school can lead to chaos and troubles, the students will be confuse on what they should do and how they will do to be able to enrol. It is extremely useful in the school

System Cost
DEVELOPMENTAL COST OF THE SYSTEM
 
 
 
 
 
 
 
TOTAL COST
 
QTY
UNIT COST
SUB-TOTAL
(for 4-MONTHS)
A. PERSONEL COST
 
 
 
 
Systems Analyst
1
15,000
18,370
73,480.00
Computer Programmer
1
13,000
16,000
64000
Total

137,480.00
B. HARDWARE REQUIREMENTS
 
 
 
 
Desktop Computer
3
22,300
 
267,600
Printer
2
4,990.00
 
39920
Total

307,520
C. SOFTWARE REQUIREMENTS
 
 
 
 
Windows 7 XP
3
6450
 
77400
Visual Basics
3
600
 
7200
Ms Access
3
550
 
6600
Total

91200
D. MATERIAL COST
 
 
 
 
Printer Ink(BLACK)
3
200
 
2400
Printer Ink(COLORED)
3
200
 
2400
Bond Paper Ream(LONG)
5
155
 
3100
Bond Paper Ream(SHORT)
5
135
 
2700
Miscellaneous
1
2000
 
8000
Total

16200
E. TRAINING REQUIREMENTS
 
 
 
 
User's Training
1
5000
 
20000
Materials
1
2000
 
8000
Total
 
 
 
28000
DEVELOPMENTAL COST OF THE SYSTEM(For 4 Months)
 
580,400.00

MONTHLY OPERATIONAL COST OF THE SYSTEM
 
 
 
 
 
 
Total Cost
 
QTY
UNIT COST
(Per Month)
A. PERSONEL COST
 
 
 
Computer Operator
1
12,000
12,000
Computer Programmer(Retainer)
1
15,000
15,000
Total
 
 
27000
B. HARDWARE COST
 
 
 
Maintenance
1
5000
5000
Total
 
 
5000
C. MATERIAL COST
 
 
 
Printer ink(BLACK)
3
200
600
Printer ink(COLORED)
3
200
600
Bond Paper(LONG)
5
155
775
Bong Paper(SHORT)
5
135
675
Miscellaneous
1
2000
2000
Total
 
 
4650
OPERATIONAL COST OF THE SYSTEM(per Month)
 
 
36650

Time Frame:
For the new system we will hire one System Analyst and one Computer Programmer and it will take four months to develop the entire system and by this coming June 2013 it may use for the enrolment. When the new system is finished it will have a tutorial and conducted for the new or even old users. Registrar office will handle the system for they are the one who entirely use it in enrolment.

Part 2
Technical Description

A. Introduction
Background of the Study
The Nuestra Senora de Aranzazu Parochial School started as a...
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